There’s a lot of planning involved to make the Senior All Night Party happen. Contact us if you can help. Next meeting: Tuesday, January 15th, 7:00-8:30 p.m.; WHS Lecture Hall
Senior Party Committees and Chairs
Event
Co-chairs: Katie Hedges and Dre Spalding
Co-chairs oversee all subcommittees, develop the party’s timeline, run meetings, and communicate with the school regarding the party. Works with committees and with school (hiring a cook, custodian, using walkie talkies etc.) Work with the Treasurer to stay within the budget.
Business Donations
Co-chairs: OPEN
Mail out letters to local businesses and follow up for donations of money or products for prizes and/or food donations. Works with Prizes and Raffles and Food committee members. Works with Fundraising Co-chairs.
Decorations
Co-chairs: OPEN
Determine the party’s theme and design a decorating scheme to transform into a party scene. Coordinate volunteers to help prep decorations, decorate the Friday before graduation, and take down & store decorations after the party.
First Aid
Chair: OPEN
Requires a degree in health care. Coordinate the health care professionals who volunteer to be on hand during the party.
Food
Chair: Heidi Crist
Contact local businesses to solicit food donations, coordinate pick-up from local businesses of food donations (beverages, pizza, tacos, subs, bagels, ice cream, etc.) on the night of the party. Purchase food & supplies as needed. Work with Donation committee: can use gift cards, receive as donations from Cub, HyVee for example to purchase food and/or raffle items.
Fundraising
Chair: Katie Hedges
Plan activities to raise additional funds that help pay for the party. Works with Donations Committee.
Games/Entertainment
Chair: Dre Spalding; See Volleyball below;
Coordinate with game vendors & volunteers to help set-up and run games such as, Pedal Carts, Speedway, Sports Challenge Defender Dome, Blackjack, Texas Hold’em, and Bingo. Manage the contracts for the evening’s entertainers.
Corn Hole Chair: Bob and Lisa Burton
Bingo Chair: OPEN
Blackjack Chair: Mary Getzloff
Host/Bank
Chair: Mindy Wolsky
Responsible for controlling access to the students’ bags that hold prizes and personal belongings while at the party. Count and distribute the play money and raffle tickets for the graduates to use during the party. Works with the Tickets committee with student check in at the beginning of the night.
Prizes/Raffle/T-shirts
Co-chairs: Katie Hedges and Dre Spalding
Organize prize donations & purchases additional prizes for raffle and grand prize items. Run prize drawings, on stage, during the party. Orders t-shirts for on-time-ticket purchases. Works with the Donations committee.
Publicity
Chair: OPEN
Publicize the party in print and work with the web chair to promote through social media, create sponsor thank you posters for the party, lead SANP committee in sending thank you cards to donors after the party.
Security
Co-Chairs: OPEN
Work with the volunteers that patrol grounds and monitor exits during the party. Work with the School Resource Officer (SRO).
Ticket Sales
Co-Chairs: Katie Hedges and Dre Spalding
Market and organize ticket sales throughout the school year. Promote ticket sales through print and work with the web chair to promote ticket sales online media. Promote SANP at Senior Meeting and graduation practice. Help host bank chairs check-in seniors during arrival at the party. Online ticket sales are already set up.
Treasurer
Chair: Anne Miller and John Griffiths
Develop and track the budget with party co-chairs. Track receipts, deposits checks and reimbursements and accounts.
Volleyball
Co-chairs: Joshua and Evalie Rapp
Set-up and run a volleyball tournament during the party. Teams up to 8 members will register before the night of the party. Teams will sign up during school and must be okayed by the principal.
Volunteer Coordinators
Co-Chairs: OPEN
Recruit & assign volunteers. Solicit and coordinate the approximately 160 people needed for the party. Set-up Sign Up Genius account for volunteers to sign up. Distribute water to volunteers during the party. Coordinate volunteer needs throughout the party.
Website – Social Media
Chair: OPEN
Maintain the website, set-up online ticket sales, set-up and promote on social media and set-up photo sharing site for the photos taken at the party.
